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Software

We’ve found that proper content management is the most over-looked aspect of a proper office efficiency improvement plan. Have you ever dreaded the thought of moving your files to a different office or even just cleaning your workspace? Ever had that feeling in pit of your stomach when you lose a file right before an important meeting? Then you have a Content Management Crisis! Take a look at these facts:

  • Typical office workers spend 40% of their time looking
    for information.
  • Professionals spend 500 hours annually reviewing and routing files.
  • 150 hours per year, per worker, is spent looking for
    misfiled documents.
  • Unstructured content is growing at 92%, compounded annually.

The Average Organization

  • Makes 19 copies of each document
  • Spends $20 in labor to file each document
  • Spends $120 in labor searching for misfiled documents
  • Loses 1 out of every 20 documents
  • Spends 25 hours recreating lost documents
  • Spends 400 hours per year looking for lost documents

Doyle’s can help you cut down on all of these figures, improve your work environment, reduce work related stress and perform your job more efficiently. Let us review your needs and recommend a package for your organization. Content management software is more affordable than you would think. Please look at the following options:

 

Square 9 Softworks SmartSearch

SmartSearch was designed as an easy to afford on ramp into the world of document management. This unique software solution is ideal for paper-intensive businesses that are looking for a cost-effective way to eliminate their paper-based filing systems such as:

  • Accounting Firms
  • Construction Companies
  • Financial Firms
  • Insurance Agencies
  • Law Offices
  • Mortgage and Title Companies
  • Manufacturing Companies
  • Physician Practices
  • Trucking and Distribution Companies

Scan to SmartSearch using your Multifunctional Copier or from any other Network attached scanner. For advanced capture requirements, SmartSearch features direct integration with Kofax Ascent Capture. The Ascent product line further enhances your SmartSearch investment with the most advanced solutions for data extraction and distribution.

SmartSearch offers you the opportunity to incorporate a feature-rich document management solution into your business at a price you can truly afford. SmartSearch also lowers your total cost of ownership because it’s easy to install, configure, learn and use.

 

Canon ImageWare

imageWARE Document Manager Version 4.0 Workgroup Edition

imageWARE Document Manager Workgroup Edition is an entry-level document management system that is optimized for small workgroups and project teams. For future needs, Workgroup users can upgrade easily to the imageWARE Document Manager Enterprise Edition for more robust database storage, audit trail and reporting tools, document expiration controls, and Web-based document viewing. Also, the imageWARE Web Document Server Workgroup Edition option can be added onto the Document Manager for powerful Web-based access, including most of the functions that are available on the desktop.

Specifications

Up to 100 cabinets
Approx. 250,000 image documents per cabinet
Cabinet and folder level security
Scanner Interface: ISIS & TWAIN
Database: MSDE 2000 (Microsoft SQL Server Desktop Engine)
Number of Concurrent Users: Up to 10 concurrent users optimum
View and manage over 250 different file formats
Annotation tools
Embedded OCR Engine
Document Binder feature
Canon imageRUNNER device integration
Innovative search and retrieval tools
Embedded backup and restore functions

imageWARE Scan Manager Version 4.0

The imageWARE Scan Manager is a production-level image capture and indexing front-end that includes advanced imaging functions, such as zone OCR, barcode and forms recognition, pre/post indexing, and input masking functions. Scan Manager is used for scanning a large volume of documents and efficiently processing index data. The documents and associated indexes are released to the imageWARE Document Manager Workgroup Edition or Enterprise Edition for storage, retrieval, viewing, and authorized editing.

Specifications

Supported image formats: TIFF, Bitmap, JPEG, PDF and high compression PDF created by imageRUNNER devices
Distribute workload across many users
Scanner Interface: ISIS & TWAIN
Automatic Indexing Tutorial
Forms and barcode recognition
Automatic indexing and routing
Job Launcher tool
Integration with imageWARE Document Manager
Integration with Canon imageRUNNER devices and DR-Series scanners
Integration with Canofile for Windows

Contents

imageWARE Scan Manager
imageWARE Scan Manager Interface Program
Job Launcher Tool